Konza Technopolis Development Authority Executive Secretary /Senior Office Administrator Jobs in Kenya
Duties and responsibilities
The Executive Secretary/ Senior Office Administrator will serve as an Office administrator in the Office of the Chief Executive Officer
Provides frontline customer services by receiving visitors, telephone calls and directing them accordingly;
Liaise with relevant offices to secure meeting rooms, request for audio-visual needs and organize catering needs for internal meetings;
Organizes meetings and ensure that the Chief Executive Officer is well prepared for those meetings, preparing agendas/ notices, premeeting briefings and meeting presentation papers;
Organizing, maintaining diaries, making appointments for efficient time schedules;
Devising and maintaining office systems that include data management and files in the Chief Executive Office for efficient records preservation;
In collaboration with the relevant teams, make travel arrangements, including booking flights, hotels, and transportation, for the Chief Executive Officer.
Coordinates management of incoming and outgoing mails (internal and external);
Managing office protocol and etiquette and managing imprest cash facilities for the office attached;
Ensures effective follow up systems are in place within the Authority across stakeholders to ensure office correspondent, projects progress reports and meetings outcomes are well managed; and
Ensure that the outcome of meetings such as decisions and reports are properly finalized and disseminated.
Person Specification
For appointment to this grade, a candidate must have: –
A minimum period of four (4) years in relevant work experience;
Bachelor’s degree in Administrative Services, Office Management, Secretarial, and Clerical related studies or equivalent qualification from a recognized institution;
Supervisory Skills course from a recognized institution;
Shown merit and ability as reflected in work performance results;
and
Proficiency in Computer Applications
How to Apply
For more information and job application details, see; Konza Technopolis Development Authority Executive Secretary /Senior Office Administrator Jobs in Kenya
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