UNON Human Resources Assistant – Temporary Jobs in Kenya
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference, and information services (www.unon.org).
This positon is located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Staff Benefits and Entitlements Section (SBE).
Within delegated authority, the Human Resources Assistants report to a Human Resources Officer. The incumbents will be responsible for a combination of the following activities and related transactions in the Enterprise Resource Planning (ERP) System, for locally recruited staff:
Responsibilities
Administration of contracts and staff movements for locally recruited staff
Carries out on-boarding processes of selected candidates, processes personnel action (PA), issues Letter of Appointments, monitors contract expiration dates and processes requests and actions contract extension.
Processes temporary and permanent staff movements and related administrative actions, including those related to interagency agreements.
Processes off boarding and related separation personnel actions.
Administration of benefits and entitlement for locally recruited staff
Reviews reports and records and processes staff benefit and entitlements.
Maintains personal status of staff members and administers/monitors entitlements related to dependents.
Reviews and approves time and attendance requests, including parental leave, sick leave, special leave etc.
Reviews and prepares submission of documentation related to health/life insurance and Joint Staff Pension fund.
Client assistance and guidance
Conducts induction briefing for a newly appointed staff member on benefits and entitlements.
Conducts exit interview for separating staff on the separation process, as well as benefits and entitlements.
Advise clients on the eligibility of benefits and entitlements within the conditions of their employment.
General
Monitors implementation and compliance with existing regulations through review of personnel actions.
Assists with the collection and analysis of data, as well as its presentations for knowledge sharing and decision making.
Participate in special human resources projects and ad hoc clean-up exercises, as needed.
Other functions as required related to staff administration.
Competencies
Professionalism: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; the ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
Education
Completion of high school diploma or equivalent is required.
Work Experience
A minimum of five (5) years of experience in human resources management, administrative services or related area is required. The minimum year of relevant experience is reduced by two (2) years for candidates with a first-level University degree.
Three (3) years or more of experience in administering staff benefits and entitlement experience is desirable.
Working experience in Enterprise Resources Planning (ERP) system, such as Umoja and SAP is desirable.
Work experience of one (1) year or more in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Working knowledge in French is desirable. Working knowledge of another official UN languages is desirable. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
How to Apply
For more information and job application details, see; UNON Human Resources Assistant – Temporary Jobs in Kenya
Find jobs in Kenya. Jobs – Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily – click here!
