G4S Learning and Development Administrator Jobs in South Africa
Job Introduction:
G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Learning and Development Administrator based at our operations in Centurion reporting to the Head of Learning and Development.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which the Learning and Development Administrator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
The position requires at least 3-5 years’ experience within a similar environment. Relevant industry related experience would be advantageous.
Role Responsibility:
The Provision of Related Administrative Support to the Department
Assist Head of Learning and Development with the preparation of the WSP and ATR for SASSETA, TETA and MICT SETA submission.
Ensure that all statistics and data provided are accurate for reporting purposes
Assist with the preparation of audits such as SETA, EE and BBBEE
Co-ordinate external training interventions nationally and ensure the full end to end process is adhered to i.e. ensuring the accreditation of service providers, co-ordination of training programmes and the payment of vendors
Daily administration of E-Learning courses, publishing programme implementation and recording attendance through the Learner Management system (SAGE)
Prepare training records for ISO sites identified for audit purposes by liaising with the Operations Training
Keep learnerships records and documents for reporting purposes (SETA, EE, BEE)
Communicate SETA initiatives, grants, and benefits to G4S Employees
Assist with preparing the BBBEE audit file for all elements
Communicate with the correct party/parties regarding events and grant opportunities available that the organisation can benefit from being offered by L&D
Monitor the implementation of WSP initiatives
Reporting and Data Management
Update study contracts and training records using the G4S learner management system and in compliance with SETA, EE and BBBEE reporting.
Combine regional data and national data into one learner record management system
Compile and distribute training administrative reports(include escalations) on a weekly basis to Head of L&D
Support with learners and internship recruitment process
Provide Learner / Interns with support and coaching to assist with achieving the required programme outcomes
Training Facilitation
Interview employees to assess training needs
Contribute into designing training curriculum
Organize in-house and offsite activities, like presentations, job simulations and role-playing exercises
Manage employees’ profile for e-learning courses
Print and Order instructional material (e.g. ebooks and manuals)
Discuss career-pathing opportunities with employees
Measure outcomes from trainings
Calculate and report on training costs
Ensure new hires undertake mandatory trainings including health and safety practices
Health and Safety
Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
Participate in safety forums created by company for example safety meetings and safety talks
Report all safety incidents to the relevant people
Discuss all safety incidents on all levels
Follow-up on any activities assigned through safety meeting/committee/representative/management
Attend safety education and refresher programmes
Comply with safety policies and procedures at workplace
Distribute safety information as and when required
Wear protective clothing all the time
Qualification and Experience
Grade 12 or equivalent
With a preferred Skills Development Facilitator Course
Diploma in HR/Training Administration
A minimum of 3 -5 years in a similar position
A good understanding of the SETA function and the funding process
Knowledge, Skills and Attributes
Understanding the organizational environment
Understanding the organization’s goals and objectives
Dealing with changing circumstances
Supporting and working with others
Delivering objectives
Dealing with complexity and analytical skills
Acting professionally
Delivering great customer service
Sharing and cooperating
Strong Communication Skills (Verbal and written)
Excellent interpersonal skills
Attention to detail – Planning and Organising
Time Management
Proficiency in Google package, Sheet, docs and Slides at an intermediate level
How to Apply
For more information and job application details, see; G4S Learning and Development Administrator Jobs in South Africa
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