UNDP Administrative & Finance Associate – UNOCHA Jobs in Nigeria
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions.
Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UN Office for the Coordination of Humanitarian Affairs (OCHA) is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts.
OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness, prevention and facilitate sustainable solutions
This job opening is being advertised for the position of Administrative and Finance Associate GS6 located in the OCHA Maiduguri Office and reports to the Administration and Finance Analyst (NOA).
Duties and Responsibilities
Under the direct supervision of the Administration and Finance Analyst (NOA), the Administrative and Finance Associate will be responsible for the following duties:
Supports the implementation of operational strategies, focusing on achievement of the following results:
Full compliance of activities with UN/UNDP/OCHA rules, regulations, policies, and strategies.
Provides inputs to OCHA’s business processes mapping and internal standard operating procedures (SOPs).
Provides inputs to the workplan.
Supports the functioning of the OCHA office, focusing on achievement of the following results:
Organization and coordination human resources related activities including support on recruitment activities;
Coordination of admin and HR arrangements;
Performing Travel Administrator, Requisitioner role in OCHA UMOJA ERP system for preparation of POs, travel and other administrative functions. In addition, prepare payments, service entry sheets, good receipts related to approved POs into Umoja.
Verification and recording R n R, all types of leaves, attendance records of the Field Staff members with related reconciliation;
Update HR documents on regular basis;
Provide routine Administrative & logistical support to the all units/staff on all matters related to general office administration, transport, protocol/visas applications, duty free privileges & custom clearances for office goods and for staff personal effects
Management of up-to-date accounting system/records to ensure timely, accurate and reliable monthly financial reporting;
Monitor expenditure levels under the approved Cost Plan/Quarterly Financial Authorizations and prepare monthly reconciliations with UNDP charges for all payments/expenditures.
Proper planning and tracking of common services budget and of Agencies contributions to the common services account
Provides effective administrative and logistical support, focusing on achievement of the following results:
Administrative support to conferences, workshops, retreats.
Manage petty cash, maintaining accurate and complete records and receipts and ensuring that replenishment is done in a timely manner. In collaboration with the Country Office submit expenditure report for replenishment.
Maintenance of the filing system ensuring safekeeping of confidential materials.
Extraction of data from various sources.
Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
Support with protocol matters, registration of staff, coordination with local authorities, on space and other administrative matters
Provides support to office maintenance and assets management, focusing on achievement of the following results:
Ensure that office inventory database is updated on regular basis and that both the financial and physical status of all office Non-Expendable Properties is regularly reported
Maintenance of records on assets management;
Maintenance of files and records relevant to office maintenance;
Provision of support to maintenance of common premises and common services
Support knowledge building and knowledge sharing in the OCHA office, focusing on achievement of the following results:
Training of staff on UN rules and regulations and related procedures.
Sound contributions to knowledge networks and communities of practice
Required Skills and Experience
Education:
Secondary education is required.
A University degree in Business or Public Administration is desirable
Experience:
A minimum of 6 years of progressively responsible experience in in business, public administration, logistics, programme support service or other related area is required.
Experience on Administration/Operations is required
Experience working with the UN or other international organizations is desirable.
Experience in using UN ERP system (Umoja) in the area of travel and procurement is desirable.
Experience in computer skills (Windows, MS Word, Excel/Spread sheets, the internet/Web) is required in the usage of computers and office software packages (MS Word, Excel, etc.) is desirable.
Language:
Fluency in witten and spoken English is required.
Knowledge of at least the local language is desirable
How to Apply
For more information and job application details, see; UNDP Administrative & Finance Associate – UNOCHA Jobs in Nigeria
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