The African Academy of Sciences Communications Consultant Under the Arise Jobs in Kenya
About ARISE
ARISE is a €25.5 million programme supporting 47 early- to mid-career African researchers hosted in 38 countries in Africa with research grants of up-to €500,000 to implement 5-year cutting-edge research projects in contribution towards the transformation of Africa into a knowledge-based and innovation-led continent. The programme is funded by the European Union and Carnegie Corporation of New York and implemented by the AAS with support from the European Commission and the African Union Commission.
ARISE fellows represent the best research talent on the continent, competitively selected from 929 applicants. Their research is diverse, ranging from providing renewable energy solutions and addressing climate change, to tackling food security and targeting health and environmental problems that are most acute for people living in African countries.
Scope of Work
The AAS shall engage a Science Communication Consultant (SCC) to provide branding, visibility, and science communication services for the ARISE programme and the AAS in general. The SCC shall work closely with the Communications Officer and other AAS Programmes staff to deliver the following:
Communication & Public Relations Strategy
Develop and continuously refine an overall Communication Strategy for the AAS as well as its implementation tools including annual plans and monitoring, evaluation, and learning templates.
Develop and continuously refine a Communication Plan for ARISE and other programmes of the AAS, based on the overall AAS Communication Strategy.
Maintain a monthly editorial calendar for events and online communications.
Science Communication
Develop key messages for AAS’s tripartite mandate, its programmes and promotional items.
Adapt technical content such as reports and presentations into accessible digital content including blogs and social media posts.
Lead the development of technical briefs, knowledge products, blogs, and other content for science communication and dissemination.
Commission, write, edit, schedule, and publishe a pipeline of blogs, including managing relationships with interna and external blog authors and editing their work
Monitor the AAS’ social media channels, amplify appropriate partner content, flag sensitive content, and respond to questions and messages when needed.
Track key events such as relevant global and regional events and international days to time publications and maximize visibility of relevant content for the AAS.
Lead on an overhaul, and subsequent regular updating, of the AAS website content
Lead on the design and development of new webpages as needed, ensuring posting of accurate and regularly updated content on the webpages
Lead on the generation of content, design, drafting, editing, and publishing AAS’ monthly newsletters as well as other products including flyers, digital postcards, presentations, and other visual assets as needed.
Co-conceptualize and coordinate the production of infographics and multimedia assets
Maintain a set of PowerPoint templates with a consistent style and branding.
Support ARISE and other AAS events, including editing and distributing the summary reports, presentations, and any press releases.
Media Engagement
Organize and facilitate strategic interviews on relevant media platforms such as print, TV, Radio and Online. Media interviews on major African and international TV, Radio and print outlets.
Spokesperson training: prepare the Academy’s Management, Executive Director and Governing Council for media interviews and who can serve as media spokesperson(s) as necessary or as may be guided. Provide a media briefing document based on key messages. Do’s and don’ts.
Run digital campaigns periodically to articulate the Academy’s goals for each of its programmes and respond to issues raised through various digital platforms relating to the AAS.
Capacity Building
Develop and conduct media training for the AAS’ spokesperson /people: Managers, the Executive Director, and the Governing Council on media handling and related issues. This shall guide ways of capacity enhancement to journalists reporting on Science, Technology and Innovation (STI).
Perform any other tasks that may be requested for by senior management/supervisor.
Necessary Skills and Experience
The lead consultant should have the following education, experience, and competencies:
At least a master’s degree in communications, International Relations/Public Affairs, Journalism, Marketing, Political Science, or other related disciplines.
10 years of work experience in the field of media relations, journalism or/and science communication.
Demonstrable strong writing and editing skills, and an ability to convey complex ideas in a creative, clear, and lively style, evidenced through publications.
Ability to collect web and social media analytics, interpret trends in data, and understand implications for intended audiences.
Excellent organizational skills. Ability to prioritize, work well under pressure and capably juggle multiple tasks with tight deadlines.
Strong diplomatic, interpersonal, and team skills; demonstrated client orientation; sensitized in working in a diverse and multicultural environment; ability to work effectively and respectfully with writers of different skill levels, from writers who simply need a copy edit to writers who struggle with message and structure.
Experience working in an international development and/or research and innovation for development space is preferred.
English is the primary working language for the AAS. Knowledge of other African Union languages, especially French, Arabic, or Portuguese will be an added advantage.
Evaluation Criteria
The communication consultant must meet the mandatory requirements/constraints, if any, as set out in The AAS specifications. The requirements include the following:
Technical Evaluation Criteria
The Communication Consultant should outline previous experience with media relations, content creation, event branding and video productions, attach evidence-10%
At least two of the Communication Consultant’s media projects must have won national and/or international excellence awards from reputable institutions, attach evidence- 10%
Three references for large scope projects, attach evidence -5%
The Communications Consultant must demonstrate having fundraised or mobilised resources from at least two major donors or commercial sponsors for the media programs undertaken, attach evidence-10%
The Communications Consultant must have attended at least two PR and crisis management trainings offered by renowned organizations, attach evidence -5%
The Communications Consultant must have taken part in major media projects in at least two African countries, attach evidence-10%
The Communications Consultant’s media projects must have featured in major media outlets in at least two African countries, attach evidence -5%
CV of the communication consultant to be engaged relevant to the task, Attach CV-5%
Bidders who pass technical evaluation stage shall be invited for presentation. This constitutes 30% of the rating.
Commercial Evaluation
The cost estimate should be provided according to the set-out tasks and objectives. This will be discussed in more detail with the selected Communications Consultant. The Consultant has to provide their standard rate structure, including hourly rates for staff roles required to service the scope described by The AAS. The Request for Proposal (RFP) submissions without this information will be automatically disqualified.
The lowest in price will get higher rating and vice versa.
Criteria for Selection of the Best Offer
Combined Scoring method – where the technical evaluation will be weighted 60%, presentations 30% combined with price offer which will be weighted a max of 10%.
The highest scoring bidder will be recommended for award.
Budget and Payment
The Consultant will be compensated based on a daily rate for services for up to 120 days per year. The daily rate will be determined based on the qualifications and prior experience of the consultant per the AAS HR Guidelines.
The Consultant will also be reimbursed for miscellaneous expenses directly related to the work performed pursuant to these TORs with prior written agreement of the Programme Manager for ARISE. Payment will be made following receipt of the payment request and its approval by the Programme Manager for ARISE, following the following schedule:
Reporting period and key milestones
How to Apply
All applications should be submitted to the email address; [email protected] indicating the following reference “RFP-Science Communication consultant
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