Infectious Diseases Institute Finance & Admin Assistant Jobs in Uganda
General Summary
The post holder will provide finance, administrative and secretarial support to the project field office staff as appropriate. He/she will participate in drawing of periodic work plans/budgets in relation to set targets, account for all the project field funds, assets and equipment and ensure proper utilization of project assets and equipment.
S/he will develop a database of key project contact information; maintain distribution lists for various kinds of project communication and schedule all field office level project meetings; attend and take minutes as appropriate
Key Responsibilities
Participate in drawing of periodic work plans/budgets-in relation to the set targets
Account for all the project field funds and ensure proper utilization of project assets and equipment
Develop monthly schedules to allocate use of vehicles and supervise transport assistants
Support in the management of project resources such as human resources, finances, vehicles among others
Prepare financial reports on a monthly, quarterly and annual basis
Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoice
Coordinating between operating units in resolving day-to-day administrative and operational problems
Preparing meeting minutes, meeting notes and internal support materials.
Assign jobs and duties to office assistant as required.
Schedule appointments and meetings with the district and other stakeholders
Manages staff Leave schedules and time sheet reporting
Assists in preparation of activity budgets and expenses
Person Specification
Education Requirements:
Bachelor’s degree in a finance related field
Additional training in accounting packages will be an advantage
Required experience and skills:
A minimum of two years’ relevant work experience
Basic accounting and book keeping skills
Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs
Excellent communication and interpersonal skills; strong writing skills are essential
Ability to perform typing/word processing duties; knowledge of written communication formats and composition of such communications is crucial
Knowledge of general office practices and procedures particularly in filing, gathering and compiling information
The ability to consistently complete multiple requests in a timely fashion.
Ability to work independently and with minimal supervision
How to Apply
For more information and job application details, see; Infectious Diseases Institute Finance & Admin Assistant Jobs in Uganda
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