ICIPE Administration Assistant Jobs in Kenya
Overall Purpose of the Job
To provide administrative support to the DMMG Unit and to facilitate the daily unit activities like meetings, workshops, training, visitors, requisitions, etc.
Specific Duties
Handles maintenance of office assets and keeps an inventory of equipment, vehicles and procured supplies.
Prepares and maintains lists of staff, visiting scientists, consultants, students, and interns in the Theme/Programme.
Share upcoming department events with the communication unit.
Creates and manages electronic and manual filing systems, maintains and updates files and
records, archiving and storage.
Responds to routine correspondence, and handles e-mail, telephone communication, requests,
inquiries, and other communication systems and processes to appropriate parties.
Performs all administrative tasks like travel arrangements, requisitions, etc. for all DMMG unit
projects.
Support in the planning and organizing of all internal and external DMMG unit meetings, trainings, workshops, and seminars.
Participates in meetings when needed and assists in the preparation of minutes.
Requirements/Qualifications
Diploma in a relevant field.
At least 1 year of work experience in an administrative role.
Background in finance, procurement or communication is an added advantage.
Excellent computer skills, particularly Microsoft Office.
Other Desirable Attributes
Ability to act independently with minimal supervision.
Highly organized and able to multitask.
Effective time management and scheduling skills.
A basic level of judgment and problem-solving skills are required to assist the DMMG unit team
in planning and arranging for internal and external meetings, and handling their travel needs, requisitions, and other travel documents.
Efficiency in responding to the DMMG unit’s administrative needs and asset management.
Handling travel requests and travel expense reports, accommodation, and travel advances.
How to Apply
For more information and job application details, see; ICIPE Administration Assistant Jobs in Kenya
Find jobs in Kenya. Jobs – Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily – click here!
