UNOPS HR Senior Assistant (Recruitment Support Services) Jobs in Kenya
Background Information – BSSC
The UNOPS Bangkok Shared Service Centre (BSSC) is a corporate delivery platform of transactional services under the Shared Services Centre (SSC). BSCC was established for the purpose of: providing global cost-effective transactional services, enhancing the compliance and operational capacity of UNOPS, increasing efficiency, reducing costs and standardizing systems and procedures. BSSC provides global HR shared services related to personnel administration.
For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS’ operations and the greater UN system.
Background Information – Job-specific
Based in Nairobi, Kenya and under the direct supervision of the HR Officer – Recruitment Support Services, the Senior HR Assistant – Recruitment Support Services is responsible for effectively administering and implementing HR recruitment support services across the organization.
The HR Senior Assistant – Recruitment Support Services works in close collaboration with the Programme, Project and Support Services colleagues administering UNOPS and partner personnel globally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery, particularly in terms of recruitment processes. S/he provides recruitment support to field offices, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery.
The HR Senior Assistant – Recruitment Support Services promotes a client-oriented approach, consistent with the governing rules and regulations for HR management and selections in UNOPS. S/he works in close collaboration with the managers of the different field offices to ensure consistent service delivery and efficient and timely recruitments. S/he closely monitors recruitment plans and recruitment KPIs.
Functional Responsibilities
Administrative support to talent acquisition and recruitment administration
Provide support to the HR Associates handling recruitments at various stages of the selection process. This includes administrative support to recruitments and selections, e.g.
Create vacancy announcements in UNOPS’ online recruitment system
Support with office-wide email circulations for internal positions
Coordinate with local job website(s) for outreach activities for internal positions
Coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office
Support with plagiarism and AI checks for the written tests
Conduct background checks
Initiate fee-setting exercises
Take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-language panels)
Support full recruitment cycle for internal positions up to ICS-7.
Build and maintain a fluid relationship with clients through constant communication.
Support the completion of recruitment processes including offers and rejections, and updating the status of recruitment cases in the on-line information system in line with UNOPS policy.
Prepare recruitment files and other process approvals.
Support efficient, timely, and client-focused selections of new personnel.
Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
Support process improvements and HR knowledge-building initiatives
Input and update accurate data and information to institutionalize and disseminate knowledge using technology, electronic systems and tools to initiate work and share information with colleagues.
Assist with projects in support of recruitment-related initiatives for attainment of business objectives according to corporate HR strategy.
Contribute to corporate HR initiatives and knowledge networks by assisting with the collection of data on trends, risks and opportunities and by providing collaborative synthesis of lessons learnt and dissemination of best recruitment practices.
Support the delivery of training and learning initiatives for personnel on recruitment-related topics.
Competencies
Integrity & Inclusion: Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Leading Self & Others: Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Partnering: Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Results Orientation: Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Agility: Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Solution Focused: Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Effective Communication: Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements
Education:
Completion of Secondary education is required.
First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable but not a requirement and may substitute for some of the required years of experience.
Experience:
Minimum of five years of relevant experience in an international and/or national organization in providing support to recruitments and/or HR-generalist services is required.
Proficiency in computers and office software packages and experience in handling of web-based management systems is required.
Language Requirements:
Full knowledge of English is required.
Knowledge of another official UNOPS language is an asset.
Other Requirements:
Within the required working hours (8 hours per day plus a 30 minute lunch break), some flexibility to accommodate recruitments occurring outside the Nairobi time zone (GMT+3) is expected.
How to Apply
For more information and job application details, see; UNOPS HR Senior Assistant (Recruitment Support Services) Jobs in Kenya
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