U.S. Embassy in South Africa Office Management Assistant Jobs
Duties
Provides temporary office and clerical coverage as needed at the Consulate. As directed by the Management Officer, duties may include routine clerical and administrative functions: i.e., draft correspondence, type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings; schedule appointments; support VIP visits and events; assist with orientation of new staff and their families; and perform other administrative support functions as directed.
Qualifications and Evaluations
Experience:
Two years’ experience in an office or support-supply operations that required use of forms and record-keeping documentation, and the application of detailed guidelines is required
Job Knowledge:
General knowledge of working standards for a professional office environment. Knowledge of common office tools such as email, telephone, etc.
Education
Successful completion of secondary school is required.
Evaluations:
Language:
English – Fluent; speaking/reading/writing, may include the ability to translate.
Skills and Abilities:
Strong customer service skills.
Familiarity with MS Excel, Outlook and Word is required.
Ability to work independently and deal calmly and effectively in stressful situations.
Must be skilled in reading, interpreting and applying complex regulations, and relating them to issues at hand.
Excellent drafting skills and strong interpersonal, presentation, and organizational skills are required.
Flexibility in working extended hours, availability for weekend work, ability to work inside and outside depending on the requirements, and ability to climb vertical and extension ladders, are required.
Must have basic numeracy skills from understanding of relationships between numbers, interpretation of charts and calculations.
How to Apply
For more information and job application details, see; U.S. Embassy in South Africa Office Management Assistant Jobs
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