Farm Africa Project Accountant Jobs in Kenya
Purpose of the Role
The Project Accountant is responsible for managing and overseeing all financial transactions and payments within the organization. This role ensures that financial disbursements are accurate, compliant with organizational policies and donor requirements, and are processed in a timely manner. The Project Accountant plays a key role in maintaining financial records and supporting the organization’s overall financial management.
Key Tasks and Responsibilities
Payment Processing:
Review and process payments, including vendor invoices, employee reimbursements, grants, and other financial disbursements.
Ensure accuracy and completeness of payment requests and supporting documentation.
Verify compliance with organizational policies and donor regulations for all payments.
Financial Recordkeeping:
Maintain accurate and organized financial records related to payments, including invoices, receipts, and payment vouchers.
Post financial transactions to the general ledger and ensure reconciliation of accounts.
Vendor Management:
Communicate with vendors and suppliers regarding payment-related inquiries and issues.
Maintain vendor files and ensure timely and accurate payments to vendors.
Expense Reports and Reimbursements:
Process employee expense reports, verifying receipts and compliance with expense policies.
Prepare and issue reimbursements to employees in a timely manner.
Budget Alignment:
Ensure that payments are aligned with approved budgets and project-specific financial plans.
Collaborate with program and project managers to address budgetary discrepancies or issues.
Compliance and Reporting:
Ensure compliance with financial regulations, organizational policies, and donor requirements for all payments.
Prepare and submit financial reports related to payments as required by donors or management.
Cash Flow Management:
Monitor cash flow to ensure sufficient funds are available for payments.
Assist in forecasting and managing cash reserves as needed.
Bank Reconciliation:
Perform regular bank reconciliations to ensure accuracy and integrity of financial data.
Investigate and resolve discrepancies in a timely manner.
Audit Support:
Assist with internal and external audits by providing documentation and explanations related to payments and financial transactions.
Implement audit recommendations as necessary.
Others
Facilitate grant and statutory audits by preparing audit schedules, and addressing issues
raised during the audits.
Participate in quarterly planning and progress meetings.
On a periodic basis, deputise the Programme Finance Coordinator in his/her absence.
Form part of, the Farm Africa Kenya Country Team and contribute to the overall development of the Farm Africa mission.
To participate in national and global Finance Team meetings.
To complete an annual appraisal with the Programme Finance Coordinator.
To participate in workshops organised by the Farm Africa Kenya/UK offices.
Undertake any other tasks as requested by the senior team.
Education, qualifications & other knowledge
Bachelor’s degree in finance, accounting, or
a related field.
Excellent understanding of internal controls
Professional qualification in Accounting/ Finance (CPA/ACCA finalist)
Strong analytical, presentation,
communication and problem-solving skills.
Experience
Proven experience as an accountant or
payments accountant, preferably in an NGO or nonprofit setting.
Experience in planning, budget preparation
and monitoring
Experience in payroll processing and filing of
statutory returns
Strong knowledge of accounting principles and financial regulations.
Proficiency in financial software and
accounting systems. SUN Systems proficiency is highly preferred.
How to Apply
For more information and job application details, see; Farm Africa Project Accountant Jobs in Kenya
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