Farm Africa Deputy Programme Manager Jobs in Kenya
Purpose of the Role
The Deputy Programme Manager will provide the technical leadership and operational management in the Empowering Youth in Sustainable Aquaculture Markets and Jobs creation program implemented by Farm Africa in partnership with Mastercard Foundation.
The programme aims to tap the potential offered by the aquaculture sector for entrepreneurship and employment, building knowledge and capacity so that young people, especially women, are attracted by the opportunities and growth potential offered by working in aquaculture and mariculture. The programme will cover Kakamega, Kisumu, Homa Bay,
Busia, Siaya and Kilifi.
The Deputy Programs Manager plays a critical role in supporting and assisting the Programs Manager in the effective planning, coordination, and execution of various components of the program and initiatives within Farm Africa. The Deputy Programme manager will work closely with the Programme Manager and four Technical leads in ensuring that the programme is delivered to the highest standard of project donor contract management, compliance and reporting, and achieves maximum possible impact as well as delivering value for money.
The Deputy Programme Manager will work closely with Technical leads and team members to coordinate program activities and ensure effective communication, resource allocation, and timely delivery of programme goals under the guidance of the Programme Manager He/she will oversee execution of the communications strategy, as well as periodic project monitoring, Evaluation and Learning (whether according to the structured quarterly review cycle, or on an ad hoc basis).
He/she will assist the Programmes Manager in leading and managing program teams and provide guidance, support, and direction to ensure the
successful execution of the programme activities and foster a collaborative team culture. He/she will also ensure proper coordination of partners’ field activities and take lead in stakeholder management. On a periodic basis s/he will deputise for the Programme manager in his/her absence.
Key Tasks and Responsibilities
Programme development, implementation and monitoring
To provide technical leadership and operational management of the program.
Ensure effective grant management with regard to outcome deliverables, budgeting, financial management and reporting.
Support Technical leads to execute activity plans and associated programme milestones are commensurate with the donor contract prerequisites and obligations.
Work closely with the Programme Manager to plan and coordinate for swift project startup, including but not limited to the following tasks:, recruitment of high quality project staff, induction of recruited staff, identification and resourcing of office, transport and logistic
support, communication and reporting modalities and channels, and project implementation planning workshops with full and realistic project work plans.
Ensure the highest standards of professionalism and administrative efficiency is achieved in project closeouts/exits
Provide hands-on technical, operations management support to the Technical leads to ensure the Programme is delivered according to the contractual requirement of donor.
Identify and solve problems and issues in the implementation of project management systems and guidelines in conjunction with the Programme Manager.
Oversee the Programme’s Quarterly Review process and other mechanisms that technical and implementation lessons are being learned across the teams, and adjustments made to project design or methodologies accordingly.
Liaise with Technical leads to prepare accurate, realistic and effective data collection
plans, and implementation of the same.
Support and coach field teams to ensure ongoing and quality/impact improvements on use of data and related adaptation of projects within agreed project frameworks and contracts, identifying need for and arranging technical support as/when needed.
Undertake regular visits to project offices to attend internal meetings, monitor the implementation of operations and identify support required by the technical leads.
Oversee effective communications within the programme and with other departments.
Financial management, compliance & governance
Support the Programmes Manager in developing and managing program budgets.
Assist in monitoring expenditures, financial reports, and making adjustments as needed to stay within budgetary constraints
In collaboration with relevant Programme Manager, Technical leads and the Finance team, the post holder will be responsible for the preparation and revision of a realistic activity budget; authorising and monitoring expenditure in line with the budget and donor guidelines, Farm Africa grant management and financial guidelines. This will include mainly analysis of monthly expenditures against budget reports and quarterly
variance analysis reports on all budgets.
Work closely with the Technical leads and the Procurement Coordinator or representative to develop quarterly and annual procurement of goods and services plans and ensure the implementation of same for enhancing efficiency and effectiveness of project implementation
Support the Programme Manager in developing and managing program budgets.
Assist in monitoring expenditures, financial reports, and making adjustments as needed to stay within budgetary constraints
Reporting
Ensure timely and accurate donor and project reporting to the Programme Manager or representative. This task includes the editing and review of narrative and budget reports in readiness for submission, in close collaboration with other Programme Manager, Project Coordinators and Programme Finance Coordinator.
Track all the donor reports deadlines and ensure that these are submitted in a timely manner (both budgets and narrative reports etc).
Relationships management
Support partner assessments such as due diligence and partner risk analysis.
Support the smooth management of partner consortia, ensuring MoUs and FTAs are adhered to and troubleshooting any operational glitches as they occur, reporting at organisational level on corrective actions and lessons learned.
People management
Participate in the induction and training of programme staff.
Support processes that aim to ensure all Technical leads have clear work plans and objectives and receive quarterly supervisions and reviews, and lead in organising the quarterly review process.
Efficiently deal with any performance management and any issues that may arise with the
Technical leads.
Alongside the Corporate Services Manager and Finance Manager, provide intensive support to ensuring adherence at project level to Farm Africa’s organisational policies and manuals (Field Staff Handbook, Procurement and Finance Manuals, Security Policy, AntiFraud, Corruption and Conflict of Interest Policy, Safeguarding Policy, Communications Protocols), etc.
Other
Provide cover for Technical leads in their absence when no other natural replacement exists.
On a periodic basis s/he will deputise for the Programme manager during his/her absence.
Education, Qualifications & Other Knowledge
A postgraduate qualification in a relevant
subject;
Preferred background bachelor’s degree in
Agriculture/Fisheries/aquaculture/Mariculture
A minimum of 5 years project management
experience in Kenya and/ or another African
Country
At least 5 years senior management experience
Exemplary written and spoken English
Excellent time management skills, with a
proven ability to prioritise between tasks, deliver in a high-paced working environment, and self-manage
Programme experience relating to agricultural and environmental natural resource management and sustainable livelihoods and small economic activity development.
Experience
Experience in working with the private sector to achieve development outcomes
Experience in project design, proposal development and project management
Experience of designing and implementing programme monitoring systems
Experience of staff management and commitment to staff development and team building
Experience of organisational and strategic
planning processes
Experience of working with participatory approaches to development and capacity building of staff and stakeholders.
How to Apply
For more information and job application details, see; Farm Africa Deputy Programme Manager Jobs in Kenya
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