PPRA Principal Records Management Officer Jobs in Kenya
Job Purpose
The job is responsible for the management of the Authority’s records and knowledge management program throughout the records and knowledge resources life cycle to facilitate business and decisionmaking processes. This involves designing and implementing knowledge management systems, strategies and policies for organizational improvement and sustained learning.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
Initiate the development and implementation of records and knowledge management policy, procedures and guidelines;
Plan and implement records management disaster preparedness strategies;
Consolidate and submit monthly, quarterly and annual records and knowledge management division’s reports;
Mentor and coach records and knowledge management staff;
Implement Performance Management System in the records and knowledge management division;
Develop and implement strategies to mitigate risks in records and knowledge management;
Initiate and develop information security management strategies to safeguard records and knowledge management resources;
Develop and maintain knowledge management systems, policies, frameworks and mechanisms for effective knowledge transfer and organizational learning;
Implement and enforce knowledge management systems policies, frameworks and mechanisms for effective knowledge transfer;
Secure and maintain knowledge management systems, policies, frameworks and mechanisms for effective knowledge transfer and organisational learning; and
Implement and enforce knowledge management systems policies, frameworks and mechanisms for effective knowledge transfer.
Operational Responsibilities / Tasks
Interpret records and knowledge management policy, procedures and guidelines;
Plan for appropriate registries and record and knowledge management centres in the Authority;
Develop and implement records and knowledge management classification schemes;
Develop and implement strategies for mail management;
Develop and implement records and knowledge management resource retention and disposition schedules in line with the Public Archives Documentation Service Act, Cap 19 and other regulations;
Plan for appraisal and disposition of records and knowledge management in compliance with the Public Archives and Documentation Service Act, Cap 19, among others;
Advise on the appropriate records management systems for both manual and electronic records and knowledge management resources;
Manage both manual and electronic records and knowledge management systems;
Advise management on issues pertaining to improvement of records and knowledge management practices to keep abreast with emerging industry trends; and
Monitoring knowledge management and transfer systems.
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
Bachelor’s Degree in any of the following disciplines: Information Science; Records Management and Information Technology; Archives and Records Management or equivalent qualification from a recognized institution.
Master’s Degree in Information Science; Records Management and Information Technology; Archives and Records Management or equivalent qualification from a recognized institution.
Professional Qualifications / Membership to professional bodies
Management Course lasting not less than four (4) weeks or its equivalent;
Professional qualification and membership to a professional body where applicable
Previous relevant work experience required
A minimum period of eight (8) years relevant work experience, three (3) years of which must have been in a supervisory role;
Functional Skills, Behavioural Competencies/Attributes:
Computer skills
Communication Skills
Reporting skills
Problem Solving skills
Supervisory Skills
Mentorship and Coaching skills
Risk Management skills
Knowledge Management skills
Leadership Skills
How to Apply
For more information and job application details, see; PPRA Principal Records Management Officer Jobs in Kenya
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