British High Commission in Rwanda Corporate Services Administrative Assistant Jobs
This job will support the Delivery Excellence Team at the British High Commission to deliver effective corporate services with a particular focus on the areas of transport and protocol management, logistics and estates and facilities functions. Priority will be given to support Home Office colleagues (and activities at Post where required).
The Post holder will be expected to support a range of administrative and planning functions across the Corporate Services sub team and will report to the Corporate Services manager working closely with the Home Office lead at Post. Specific tasks and activities across the 3 key areas are detailed below.
Roles and responsibilities
Transport
Support to the Transport and protocol lead on (i) travel/visit planning (ii) fleet management (iii) engagement and follow up with transport/protocol suppliers (iii) Keep accurate records of official travel through the vehicle logs and prepare monthly reports showing travel, vehicle usage and status.
Support in managing and updating the transport planner – regularly check the transport calendar and responding to transport requests as guided by the Transport & Protocol Officer.
Conduct and inspect the fuelling of official vehicles as guided by the Transport & Protocol Officer.
Administration
Assist the Logistics Officer with the customs clearances (vehicles, freight – office and personal freight) and other logistics related tasks, when required.
Open and send Dip Bag as per calendar (task done on rotation basis in the team).
Providing routine office administration support including mails and parcels, and filing, where needed.
Estates
Assist with tender processes of Estates projects.
Ensure effective communication between estates and clients in collaboration with TWGL.
Support with Information management including filling Estates related documents (Inspection reports, H&S documents, etc)
Participate in Estates monthly meetings, where necessary.
Cross cutting
Carry out any other duties assigned by management.
Reconcile GPC/CCC card reconciliations on time.
Prepare and submit transport and protocol related reports to the Transport & Protocol Officer and estates as may be required.
Any other duties required by the Corporate Services Manager and Estates Manager.
Essential qualifications, skills and experience
At least 3 years experience in a reputable organization
Strong interpersonal skills
Posses a results oriented mindset
Excellent planning and organisation skills Experience using financial management systems
Full working proficiency in English (Written and spoken)
How to Apply
For more information and job application details, see; British High Commission in Rwanda Corporate Services Administrative Assistant Jobs
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