Saferworld Finance Assistant Jobs in Kenya
Job purpose
To maintain accurate financial records of the project, effective control systems, and to produce donor reports and accounts.
The Finance Assistant will be responsible for providing a range of financial support services. S/he will work as part of the finance team & HR team and be responsible for providing financial assistance to programme staff and partners in Kenya .
Roles and responsibilities
Support in financial monitoring to partners to ensure partners are aware and adhere to the donor financial guidelines
Provide training to partners on financial management of donor funds.
Monitor partner expenses, review their financial documents monthly and upload to SUN System
Monitor expenditure by the approved budgets and budget lines.
Ensure all activity expenditure is within the appropriate budget allocations.
Oversee the accurate recording of financial transactions, calculation and payment of salaries for partners, allowances and other payments.
Prepare payments and settlements ensuring they are supported by appropriate documentary evidence.
Maintain a computerised accounting system/post processed data in line with agreed procedures of cording accuracy, collect allocation of project (SUNsytems)
Petty cash maintenance.
Prepare fund requests and expenditure reports
Prepare reports for fundraising purposes
Working with Finance Officer, keep track of relevant financial deadlines and ensure adherence to donor guidelines and regulations with regards to financial reporting.
Support in preparation of project financial report to donors
Proactively participates in the preparation and review of project budgets
Support in monitoring project expenditures
Support project officer to manage payments and receipts, including cash handling, direct debit processing, bank charges etc.
Input data into financial system (Sun). Sales and purchase ledger
Suppliers statements and reconciliations
Monitor and liaise with staff and partner organisations to ensure that financial receipts and payments are accurate, timely and appropriately handled.
Maintain computerised accounting records in the financial system.
Maintain files to audit standards.
Maintain proper debtors and creditors statements and schedules.
Support production of monthly and quarterly financial statements
Assist during audits (internal or external)
Filing statutory monthly returns and deductions on due dates. i.e NSSF, NHIF, NITA & HELB.
Assist with the preparation of cash flows and funding reports as required
Provide support to the finance officers and financial controller/auditors when required
Prepare the weekly or monthly cash reconciliation.
Monitor partner expenses, review their financial documents monthly.
Prepare and support project and statutory audits
Person Specification
Bachelor’s degree in accounting, finance, business or related subject.
Professional accounting qualification i.e CPA,ACCA
Proven understanding of book-keeping principals
Experience of financial administration ideally within the non-profit sector
Experience of computerised accounting software (SUN) is preferable
Excellent working knowledge of Microsoft Excel
High level of numeracy skills
Excellent planning and organisation skills and efficient working methods
Ability to work as part of a team and unsupervised
Ability to work to deadlines
Attention to detail
Ability to work under pressure
How to Apply
For more information and job application details, see; Saferworld Finance Assistant Jobs in Kenya
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