United States International University Senior Office Administrator Jobs in Kenya
Job Summary
The Senior Office Administrator plays a crucial role in providing administrative support to the Deputy Vice-Chancellor, Finance and Operations. This position involves a combination of organizational, communication, and clerical tasks to ensure the efficient operation of the office.
Key Responsibilities/Tasks
Administrative Support:
Manage the DVC’s calendar, schedule appointments, and coordinate meetings.
Prepare and distribute meeting agendas, minutes, and other relevant documentation.
Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
Financial Administration:
Assist in budget management and financial reporting processes.
Process financial transactions, including expense reports, reimbursements, and invoices.
Maintain accurate financial records and documentation.
Coordination and Communication:
Serve as a liaison between the DVC and other divisions, departments, staff, and external stakeholders.
Coordinate logistics for events, conferences, and other official functions.
Draft and proofread documents, reports, and presentations on behalf of the DVC.
Record Keeping:
Organize and maintain confidential files and records.
Ensure compliance with record-keeping policies and procedures.
Office Management:
Manage office supplies, equipment, and facilities.
Coordinate office logistics, such as space planning and maintenance.
Special Projects:
Support the DVC in special projects and initiatives as needed.
Conduct research and compile data for reports and presentations.
Manage the DVC’s calendar, schedule appointments, and coordinate meetings.
Prepare and distribute meeting agendas, minutes, and other relevant documentation.
Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
Minimum Educational Qualifications and Professional Experience:
Bachelor’s degree from an accredited university.
3 years experience as an office administrator or a related position.
Advance Administrative Support.
Digital Proficiency.
Personal Attributes & Competencies:
Excellent communication skills.
Organizational skills.
Time management skills.
Interpersonal skills.
Confidentiality and integrity.
Team player with excellent interpersonal skills.
Relationship builder & effective negotiator.
Self-motivated.
Attention to detail.
Adaptability and reliability.
How to Apply
For more information and job application details, see; United States International University Senior Office Administrator Jobs in Kenya
Find jobs in Kenya. Jobs – Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily – click here!
