Church World Service Senior Administrative Assistant Jobs in Tanzania
About CWS
Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.
Primary Purpose
This position is responsible for running and coordinating the day-to-day administrative duties of the CWS Makere-Kasulu office. This includes receipt, distribution, and maintaining accurate records of office supplies at the CWS Kasulu office and field sites and the management of the CR accommodations.
Responsibilities
Store/ Supplies and Facilities Management
Receives equipment and supplies destined for the store and cross-checks purchase orders and delivery notes to ensure that the correct items, quantities, and quality have been supplied to RSC Africa.
Management of Guest houses and CR supplies.
Manage and monitor GH and worksite cleanness and ensure there are enough supplies for cleaning the compounds.
Maintains accurate records of the movement of office supplies and equipment to and from the stores.
Receives requisitions from staff for stationery among other supplies and ensures timely distribution required.
Issue supplies for each new employee and recover the supplies when staff members leave RSC Africa.
Maintains ample stock levels in the stores by presenting timely purchase requests for supplies that are at re-order levels through liaising with the Property Supervisor or the Procurement Officer.
Ensures that stocktaking is carried out quarterly with the Senior Accountant/finance.
Ensures that the supplies in the store are arranged and labeled properly to ensure easy retrieval of items and to facilitate stocktaking.
Ensures that a weekly stock report is run, updated, and shared with the Property supervisor every Wednesday for stock-level tracking purposes.
Ensures that the store is clean, and properly arranged and stock in the store is properly secured.
Monitoring the usable life span of expiring stock and informing the property supervisor of the condition of these stock items.
Determining the appropriate and efficient methods of storing various supplies in the store.
Maintains and monitors stock levels in the ERP System.
Ensures that all store policies, procedures, and controls are followed.
Packs supplies and equipment for Field Trips and receives the equipment on return of the Field Trip and ensures all equipment is returned in good working condition.
Liaises with the General Services officer to ensure drivers are on standby to pick up or drop visitors, staff, and/or equipment/supplies to various destinations as required.
Works with the General service officer, or Administration Supervisor to order and take stock of office supplies ensuring that there is always enough supply for the smooth operation of the front office.
Office Management
Assists in preparing for high-level meetings e.g., Partner’s meetings. This includes organizing visitor’s snacks/lunches as requested, and preparing materials and/or reports needed (if any)
Schedule meetings (including virtual meetings) and meeting rooms as required on the Outlook Calendars.
Continuously works on finding ways to improve administrative processes.
Performs front office duties and maintains Office Management procedures including contact information, directions, and frequently requested organization information.
Additional roles and responsibilities
Perform other duties as assigned which are designed and developed to improve the operations of the CWS Africa Office.
Qualifications
Experience:
Three (3) years of related work experience with increasing responsibilities is required.
One experience in store management and stock recording.
Previous experience working with an International NGO is an added advantage.
Skills:
Demonstrated written and verbal English skills.
Demonstrated computer skills, especially Microsoft Excel and Outlook.
Demonstrated organizational and time management skills.
Demonstrated strong communication skills.
Demonstrated interpersonal relations.
Demonstrated ability to manage heavy workload.
Abilities:
Manage large and diverse workload under pressure with competing priorities.
Maintain the integrity of official records.
Analyze and solve complex problems and make sound decisions.
Work with minimal supervision.
Maintain a high-performance standard with attention to detail.
Work independently and contribute to overall operations of RSC Africa.
Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
Important Requirements:
Strong English communication skills, both written and oral.
Ability to work in a multi-cultural environment required.
Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.
How to Apply
For more information and job application details, see; Church World Service Senior Administrative Assistant Jobs in Tanzania
Find jobs in Tanzania. Jobs – Tanzania jobs. Search our career portal & find the latest Tanzanian job positions, career opportunities & jobs in Tanzania.
Jobs in Tanzania – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Tanzania.
Find your dream job from 1000s of vacancies in Tanzania posted and updated daily – click here!
