Janta Kenya Accounts Payables Officer Jobs in Kenya
Job Description
The Accounts Payables Officer is in charge of recording transactions, payments and expenses, processing invoices, monitoring on overdue payments and ensure that a supplier(s) invoices and payments match up.
The role is also tasked with budgeting, purchases of stock, costing for imported and local items. Generation of company accounting documents, bank reconciliations, management of creditors , preparation of management reports, proper book keeping, statutory payments and financial and statutory audit. Preparation of company budgets. Offer finance and control advisory services to the management.
Key Responsibilities
Basic Accounting
Preparation of annual budget
Updating of ledger accounts
Acting as liaison between company and external auditors
Handle audit queries from external auditors
Handle all audit queries from statutory bodies (KRA, NHIF, NSSF NITA and Ministry of Labor payments)
Creditors accounts reports on weekly basis or when and as needed
Generation of trial balances on quarterly basis (income expenses, balance sheet statement and cash flow projections
Maintenance of liability register
Actual posting of entries in the correct category
Acting as liaison officer between the company and the government by generating and making statutory payments at the required timeline (NSSF NHIF PAYE NITA WIBA & Standard levy
Application, generation and follow up of statutory compliance certificates
Preparation of required documents for statutory audit i.e NEMA, Fire, Health and Safety audit.
Preparation and calculation and deduction of VAT (WHT & VWHT) and submission through I tax
Preparation and presentation of financial reports for creditors
Unit costing for imports
Opening of new vendor accounts on the system.
Budgeting and financial planning
Attend to all internal project meetings
In charge of credit control and customer/supplier relationship
Petty cash usage verification
Submission of payroll statutory deduction returns and payments including NSSF, NHIF, NITA and PAYE based on HR payroll output.
Opening of supplier files
Generation of supplier Statements
Annual stock taking and valuation of company assets in liaison with the store keeper
Preparation of payment voucher with relevant attachments and documentation
Approve delivery of project items.
Request for credit notes for returned items from supplies
Acting as link between the company and suppliers.
Any other tasks and duties as may be assigned
Key Relationships
Internal
Operations Director
Sales Director
Finance & Admin Director
Inventory Officer
Other team members
External
Relevant service/ product suppliers
Banks
Suppliers
Government agencies
Skill & Experience
2- 3 years relevant experience
Proven ability as an Accountant or a similar role in the Accounting Department.
Knowledge of Management Accounting, Projects accounts, costing accounts, Public Accounting or Business Administration preferred.
Outstanding knowledge of various accounting tools and software’s.
Skills
Strong logical thinking skills
Analytical skills.
Good communication skills.
Methodical and numeracy skills.
Budgetary skills
Leadership skills.
Planning and organizing skills.
Education and professional memberships
Candidates must possess CPA (K), Bachelor’s Degree in Accounts/Finance/Business will be an added advantage.
Advanced computer skills.
Advanced working knowledge of an accounting system.
How to Apply
If you are up to the challenge, possess the necessary qualifications and experience, kindly send your detailed CV quoting the job title on the email subject “Accounts Payables Officer” indicating preferred region to: [email protected].
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