World Vision International NGO Administration and Liaison Officer Jobs in Ethiopia
Key Responsibilities:
Liaison with government organization
Liaise with Immigration Office, MOFA and Broadcasting Authority for entry visa and Journalist visa for incoming guests. Record and update the status of visa and passports and give update to guests and staffs
Process pre-authorization of NGO visa and visa extension where online processing is not applicable
Process media pre-authorization visa for media crew and make sure WVE is aligned with airport custom requirements
Process VIP saloon and airport pass requests.
Support on processing passports, visas, yellow fever cards, and requisite travel documents for WV Ethiopia international travelers
Record and update visa requirements, embassy locations, and related information
Liaise with different government officer in relation with internet, telephone, utility, facility etc.
Guest Handling
Provide airport pick-up/drop off for VIP guests
Assist in arranging hotel shuttles for guests and timely pick/drop off
Assist in liaise between Administration, host and security departments to make sure guests are picked up from the hotel, have security briefing and meet with host departments
Administration Support
Support in preparation of invitation letters, hotel booking, shuttle arrangement, air ticket, event booking and all related activities in guest handling.
Support in bill settlement of different services such as accommodation, event, air ticket, cafeteria
Ensure timely settlement of bills related with passport issuance and visa fee on time.
Assist in prepare monthly report on NGO visa pre-authorization for incoming visitors, passport and visa processing for internal staff.
Assist in updating visitor’s calendar on a daily basis
Cover Administration coordinators for travel and guest relations positions whenever is necessary.
Other assignments given by the supervisor.
Knowledge/ Qualifications for the Role
Required Professional Experience
Knowledge and practical experience of Immigration law, visa processing, airport custom clearance
Knowledge of Guest relations, visa processing, hotel reservation, travel arrangement
Excellent communication skill, email correspondence clear and brief
Excellent English language skills and excellent interpersonal skills
Excellent team building skills
Flexible, efficient and cooperative
Commitment to WVI’s aims, values and principles
Honest and trustworthy
Demonstrate sound work ethics
Minimum 3 years of experience preferably holding similar position.
How to Apply
For more information and job application details, see; World Vision International NGO Administration and Liaison Officer Jobs in Ethiopia
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