British High Commission in Kampala Estates Manager HEO Jobs
Main purpose of job:
The Estates Manager provides leadership and management oversight for the Estates and Maintenance Section to ensure BHC Kampala buildings, compound, residential properties including the Official Residence are well maintained, clean, safe and secure. The Estates Manager will have overall responsibility of the Estates team (11 staff) and the Estates Budget.
They will oversee the delivery of a professional service that complies with FCDO Estates, Health and Safety and Assets Management rules and regulations as well as the agreed Service Level Agreement. The job holder will ensure the provision of suitable residential housing for UK based members of staff.
Roles and responsibilities
Leadership and Management
Overall management of the Estates and Maintenance Section to ensure the team delivers a high quality service according to the agreed service level agreements by tracking and monitoring key performance indicators.
Management for 11 staff ; support staff learning and development to develop capacity within the team
Develop and implement a 5-year rolling plan for 1HMG Estates and Assets that highlights key priorities for maintenance and development.
Ensure compliance with all FCDO Estates, H&S and Assets rules and regulations
Estates Management
Residential/ Office
Manage BHC owned properties in accordance with FCDO guidance to ensure a safe, secure and well maintained environment.
Identify suitable housing for new UKB staff. Carry out checks on new properties with the security and works team. Lead the Post Housing Committee Liaise with lawyers and prepare lease agreements for signing to ensure BHC contractual obligations are met. Implement the renewal of lease agreements and payment of rents for all rented properties.
Oversee the management of service contracts for BHC office & Residential properties for maintenance of electrical, furnishing, painting, A/C, Fire Equipment, pest control, & Sanitary equipment to ensure value for money and adherence to agreed TORs. Project Officer for major estates contracts. Work with technical team to draft TORs with specific deliverables for maintenance contracts.
Develop and oversee the implementation of Estates Policies and procedures for Health and Safety, Estates Management and Maintenance, Estate Inventory Management, Environmental/Sustainablity Management, and Asset Management and Disposal.
Review and approve risk assessments, method statements (RAMS) for maintenance projects.
Ensure yearly assessment reports for all BHC residences are carried out to ensure the properties are kept to an acceptable standard.
Co-ordination or liaison with Regional Technical Lead (RTL) on the Managment, Maintenance and H&S Compliance of the Estate.
Event management/setup: Work with BHC colleagues and contractors to deliver Official Events in a timely and safe manner, as required.
Financial and Budget Management
Forecast and monitor running costs related to Estates and Maintenance on a monthly basis including office services, and residential accommodation. Continuously explore areas for efficiencies and savings.
Certify and approve payments related to Estates and Assets Management.
Check and approve the Maintenance Imprest.
Carry out monthly checks of all monitoring spreadsheets for utilities including energy consumption and fuel for residences.
Use a Government Procurement Card (GPC) to procure goods and services for Estates and Maintenance, and maintain records and supporting documents for audit purposes.
Health & Safety
Working with the Health and Safety Officer and Regional Technical Lead(RTL) to;
Ensure BHC meet H&S requirements in line with guidance from the centre
Ensure adequate numbers of H&S trained staff are present in office
Keep staff informed on Health and Safety related updates and information
Asset management
Ensure the BHC Estates, Asset List and inventories for office & residential equipment is kept uptodate.
Manage the disposal of equipment following FCDO guidance.
Carry out stock checks on asset list and inventories as required by BHC procedures.
Monitor and update the Fixed Asset spreadsheet.
Essential qualifications, skills and experience
A Bachelors Degree in a relevant field
A minimum of (7) seven years of experience leading and managing a diverse and multi-disciplined team
Excellent communication skills able to express ideas and messages clearly and concisely, both orally and in writing.
Excellent customer care skills and the ability to respond to a range of customer needs.
Demonstrates excellent team management, organisational and time management skills with a keen eye for detail.
Flexible, decisive, and resilient under pressure, with a proven track record of delivering results regularly within tight deadlines.
An understanding of Facilities/Estates Managment demonstrated by Training/Qualification/Seven years experience .
A General Technical or Practical understanding of Construction/Maintenance – Training/Qualification/Experience
A understanding of Health and Safety compliance, demonstrated by Training/Qualification/Experience in a work place
Financial Systems: Experience in budget management/forecasting
IT proficiency – working knowledge of MS Office packages
Valid Driving Licence
Desirable qualifications, skills and experience
Background or relevant qualification in facilities management.
Background or relevant qualification in property management.
Experience working in an international organisation or large company in a similar capacity.
How to Apply
For more information and job application details, see; British High Commission in Kampala Estates Manager HEO Jobs
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