The Commission on Administrative Justice (Office of the Ombudsman) Assistant Office Administrator Jobs in Kenya
Duties and Responsibilities:
Taking oral dictation;
Managing e-office;
Word and data processing;
Operating office equipment;
Maintaining office diary, appointments and travel itineraries;
Attending to visitors/clients;
Handling telephone calls; coordinating schedules of meetings;
Ensuring security of office records, equipment and documents, including classified materials;
Maintaining an up to date filing system in the office;
Establishing and monitoring procedures for record keeping of correspondence and file movements;
Preparing responses to simple routine correspondence;
Managing office protocol and etiquette;
Supervising office cleanliness; managing petty cash;
Ensuring security, integrity and confidentiality of data; and
Undertaking any other office administrative services duties that may be assigned; and
Any other duty as may be assigned from time to time.
Job Specification
For appointment to this grade, an officer must have: –
Served in the grade of Assistant Office Administrator III for a minimum period of four (4) years or its equivalent;
Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC); or
Business Education Single and Group certificates (BES &GC) Stages I, II, and III from the Kenya National Examinations Council (KNEC) in the following subjects:
Shorthand III (Minimum 120w.p.m)
Typewriting III (50w.p.m)/Certificate in Computerized document processing III
Business English III/Communications II
Commerce II
Office Practice II
Secretarial Duties II, and
Office Management III/Office Administration and
Management III
Certificate in Customer Care course from a recognized institution;
Certificate in Computer Application Skills from a recognized institution; and
How to Apply
For more information and job application details, see; The Commission on Administrative Justice (Office of the Ombudsman) Assistant Office Administrator Jobs in Kenya
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