Office of the Controller of Budget Senior Administrative Assistant Jobs in Kenya
Job Purpose
This position will be responsible for providing administrative services, managing and organising office operations and ensuring the security of ordinary and confidential/classified records materials.
Key Responsibilities/ Duties / Tasks
Taking oral dictation;
Using e-office to research and process data;
Operating office equipment;
Attending to visitors/clients;
Handling telephone calls;
Handling customer inquiries and complaints;
Coordinating schedules of meetings and appointments;
Coordinating travel arrangements;
Ensuring the security of office records, equipment and documents, including classified materials;
Ensuring security, integrity and confidentiality of data;
Establishing and monitoring procedures for record keeping of correspondence and file movements;
Maintaining an up-to-date filing system in the office;
Preparing responses to routine correspondence;
Managing office protocol and etiquette;
Managing petty cash;
Making travel arrangements and ensuring effective logistics;
Preparing minutes of meetings and tracking action items; and
Providing a neat and orderly office environment.
Job Competencies (Knowledge, Experience and Attributes / Skills)
Academic qualifications
Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution;
OR
Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from a recognised institution;
Professional Qualifications / Membership to professional bodies
Certificate in secretarial management course lasting not less than four (4) weeks from a recognised institution;
Previous relevant work experience required
Served in the grade of an Administrative Assistant for a minimum period of four (4) years or at least eight (8) years of experience in a relevant field.
Functional Skills, Behavioral Competencies /Attributes:
Certificate in management course lasting not less than four (4) weeks from a recognised institution;
Proficiency in computer applications;
Met the requirement of Chapter Six of the Constitution; and
Demonstrated merit and ability as reflected in work performance and results.
How to Apply
For more information and job application details, see; Office of the Controller of Budget Senior Administrative Assistant Jobs in Kenya
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