Aug 21, United Nations Support Office in Somalia Associate Procurement Officer Jobs in Kenya

Org. Setting and Reporting

This position is located within the United Nations Support Office in Somalia (UNSOS), Mogadishu. The incumbent will report to the Unit Chief within the Procurement Section.

Responsibilities

Within delegated authority, the Associate Procurement Officer is responsible for the following duties:

• Plans procurement actions for assigned projects, which typically involve the procurement of a select group of technically complex commodities or services, or for a variety of goods and services of a general nature.

• Reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identify optional courses of corrective action.

• Assists staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs.

• Develops vendor pre-qualifying criteria, identify product sources and evaluate vendor performance as regards quality, prices, delivery, equipment, etc.

• Solicits and evaluates bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements.

• Compiles and presents procurement data; prepares all relevant supporting documents and recommends approval of the contracts or purchase orders; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.

• Coordinates timely delivery of goods and services.

• Participates in the market and supplier research.

• Prepares a variety of reports, correspondence, and documents (e.g., purchase orders, contracts and amendments) on procurement-related matters.

• Performs other duties as assigned

Competencies

• Professionalism: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques, practices and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Excellent negotiating skills

in resolving conflict and ability to shape and influence agreements with requisitioning units and vendors.

• Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Education

An advanced university degree (Master’s or equivalent) in business administration, public administration, commerce, engineering, law or a related field. A first-level degree in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the Master’s degree. Recognized qualification in procurement and contracting is desirable and an advantage. A diploma (level 4) from the Chartered Institute of Procurement and Supply (CIPS) is desirable.

Work Experience

A minimum of two (2) years of progressively responsible experience in procurement, contract management, administration or related area. A minimum of four (4) years relevant experiences is required for candidates who possess a first-level university degree.

Advanced knowledge and experience working with Enterprise Resource Planning (ERP) systems in the area of procurement modules is desirable..

Languages

English and French are the working languages of the United Nations Secretariat. For this post fluency in English (both oral and written) is required.

How to Apply

For more information and job application details, see; United Nations Support Office in Somalia Associate Procurement Officer Jobs in Kenya

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