DAI Global Logistics Assistant Jobs in Kenya
Background
The USAID Africa Trade and Investment (ATI) program is designed to bolster the U.S. Government’s ability to boost trade and investment to, from, and within the African continent. The continent-wide program is USAID’s flagship effort in support of the Prosper Africa initiative and will expand and accelerate two-way trade and investment between African nations and the United States.
Driven by market demand, ATI embraces innovative approaches to achieve its goals. ATI is designed as a small, core set of centrally coordinated technical and institutional support activities, and a large, flexible performance-based subcontracting and grants under contract facility designed to support the needs and opportunities that USAID Missions and the private sector identify.
Position Description
The Logistics Assistant is a key member of the Operations team. He/She will provide operational support to ATI implementation, supporting logistics services/needs required for project activities, travels, and events in an efficient and cost-effective manner.
The individual supports accurate and complete record-keeping and filing systems based on the project’s Field Operations Manual (FOM), USAID regulations, and contract requirements and limitations. He/She will also assist with completing administrative on tasks, including reviewing, and consolidating necessary backup documentations for payment of procured operational services.
He/She will support operational procurement for travel, logistics, goods, and services.
Key Duties and Responsibilities
Support logistics services related to travel itineraries including flights, accommodation, catering, and car rental services and making timely and necessary booking updates to accommodate changes (s) to travel itineraries
Prepare and submit operational procurement requisitions for approval via TAMIS
Support in the preparation of contracts with vendors and maintaining contracts after award,
Maintain a systematic filing system of electronic copies of all procurements and ensuring that all documents are kept current and complete
Assist in organizing tender committees for operational procurement needs
Support the preparation of purchase records
Responsible for checking procurement and logistics deliverables and support the payment process in collaboration with Logistics Coordinator and finance team
Update vendor database on a regular basis and as needed
Verify deliveries are complete and done in a timely manner
In coordination with the Logistics Coordinator, develop RFP/Qs for individual and blanket purchase agreements
Perform vendor checks for exclusion
Provide onsite assistance during events as required
Participate in vendor evaluation process and provide support to the procurement committee members
Support inventory management and documentation
Perform other duties as assigned by the Logistics Coordinator, Administrative Coordinator or Operations Director.
Reporting:
The Logistics Assistant will report to the Logistics Coordinator.
Qualifications:
Required:
Bachelor’s Degree or equivalent in Supply Chain Management or Procurement
4+ years of progressively responsible procurement experience with at least one year in NGO or international organization
Strong office management and communications skills
Demonstrated ability to work in dynamic environments and achieve development outcomes
Ability to perform high-level duties with a minimum of supervision
Excellent writing, speaking, and reading skills in English.
Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
An extremely well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
Preferred:
Professional qualification in Supply Chain Management preferred
Experience with USAID policies and regulations is preferred
Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred
How to Apply
For more information and job application details, see; DAI Global Logistics Assistant Jobs in Kenya
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