Self Help Africa Operations And Human Resource Officer Jobs in Uganda
Job Details:
Job Purpose
The Operations and Human Resources Officer is responsible for providing general support to SHA operations in Uganda.
This will include setting-up and maintaining office systems and providing Administrative, and Human Resource support services to the Country Office (CO).
They will ensure efficient delivery of administration and other support services and the Government of Uganda (GoU) laws regarding NGO operations.
They will ensure that offices are adequately set up, that all procedures and documents pertaining to administration and HR are in place
and being followed.
They will be responsible for managing every aspect of the employment process, including orientation and training new staff members.
They will support the HoFA and the Country Director to ensure all aspects operations and HR policy are implemented and adhere
Key Responsibilities
Administration and operations
Direct and coordinate administrative support services in SHA Uganda and to the wider group
Under the supervision of the HoFA, communicate with legal counsel to ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations
Ensure and maintain standards for project offices across the organisation
Maintain office services in the Country Office (CO) by organizing office operations and procedures; controlling correspondence; reviewing and approving supply requisitions; assigning and monitoring clerical functions
Under the supervision of the HoFA, communicate the policies and strategies determined by the head office to employees
Ensure all project operations adhere to policies and regulations
Human Resources Management
Line management of administration staff (Office Manager, Drivers, Office Attendant, Temporary Drivers) that are based in the CO
Support in recruitment & selection of partner project staff (SHA and partner staff / consultants) according to SHA HR guidelines and procurement procedures
Ensure that all staff comply with SHA personnel management policies and procedures, including performance planning and periodic appraisal processes and timely filing of time records
Create and implement effective onboarding plans
Support the management of disciplinary and grievance issues
Maintenance of employees records according to policy and legal requirements through electronic and hard copy of personnel files
Updates and keeps staff records as per SHA format
Complete all processing of pension scheme with relevant government offices starting from employee recruitment to termination or resignation.
In liaison with the Head of Programmes (HoP) ensure that all staff training needs are documented and discussed with HoFA for action as per Performance Development Reviews and a schedule for staff PDRs is developed and executed by staff supervisors
To ensure that all staff information/contracts/records are updated and uploaded onto Sales Force
Work with CD to maintain up-to-date job descriptions for all staff
To prepare quarterly HR reports to share with HQ Head of Human Resources
Work closely with the management team to set and/or implement policies, procedures and systems and to follow through with implementation.
Communicate all operating policies and/or issues at department meetings
Support the HoFA in preparation of monthly and quarterly reports as required
Records Management
Oversee the establishment, maintenance and continuous evaluation of central records systems for both soft and hard copies of ‘important’ organisational documents
Handle enquiries and requests for information on SHA from both internal and external clients
Archiving or destroying finished data/records
Assisting in tracking, locating and retrieving important (donor contracts, confidential files etc.) organisational documents by maintaining a central set of lists of key documents
Explore and develop partnership opportunities with current and potential external partners in the media, photography and other aspects of communication.
Communications Management
Ensure that communication and visibility plan is implemented according to the organisation guidelines
In partnership with the Head of Programmes ensure the right marketing for each project
Under the supervision of the HoFA, ensure the inner and outer communication and brand identity of the organisation is reinforced
Under the supervision of the HoFA, ensure consistency in the corporate branding of the organisation.
Knowledge, Experience and Other Requirements
Bachelors’ Degree level education in Human Resources, Business Administration, Social Studies or relevant field,
Demonstrated knowledge of handling HR/Admin & Finance of a comparable organisation with a minimum 5 years’ experience at a similar level;
A high level of knowledge of working with INGOs
Considerable experience in budgeting/financial procedures
Good knowledge and understanding of key aspects of development work; including food, nutrition and livelihood security and cross-cutting themes (e.g. youth, social inclusion, environment, HIV and AIDS);
Outstanding communication, interpersonal and presentation skills management and organizational skills, including proficiency in computer packages especially with MSOffice and other related packages;
Commitment to international and humanitarian NGO codes, standards and practises;
High level of integrity and high standards of personal conduct;
Desirable:
Attention to detail in delivery is key
Willingness to travel nationally and internationally.
How to Apply
For more information and job application details, see; Self Help Africa Operations And Human Resource Officer Jobs in Uganda
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