UNON Project Coordinator (Project Post) Jobs in Kenya
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordinator System (RCS), as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).
This position is located within the Replacement of Office Blocks A to J project at the United Nations Office at Nairobi (UNON) within Facilities Management, Central Support Services (CSS), Division of Administrative Services (DAS).
The incumbent will work under the direct supervision of the Space Planner/ coordinator reporting to the Chief, Facilities Management Section and overall supervision of the Chief, Central Support Services.
Responsibilities
General Coordination and Management:
• Supports the leadership of and contributes to specific major change management and outreach activities required as part of the flexible workplace component of the replacement of office blocks A-J project;
• Serves as the focal point for all the change management and outreach activities;
• Develop and implement a customized, focused and responsive change management programme that will enlighten staff members and ensure business disruption as a result of the changes are kept to the absolute minimum;
• Develops the project briefs/ terms of reference in line with section management and or other relevant UNON client departments (if decided, prepares the required procurement related documentation for tender for external consultants);
• Prepares (or works with externally appointed consultants to) design concepts in line with the individual project briefs provided. Develops a basic cost plan, project program/ schedule and prepares any graphic presentations of the design concept;
• Liaises with other UNON departments, the on-site contracted service providers and as required with related disciplines such as UNON externally appointed project consultants, i.e. engineering/ cost estimation services and UNON in-house electrical/ mechanical specialists and ICT providers to ensure proposals are completed to international standards and best practice;
• Translates (or with the externally appointed consultants to) design concepts into and prepares technical/ construction drawings including layouts, details, schedules and in conjunction with related disciplines, specifications, bills of quantities and cost estimates to sufficient level for tender and construction purposes;
• As necessary supports the tender process, attends bidders conferences, prepares meeting minutes and as part of the UNON committee evaluates bids received;
• Plans and programs (or works with the externally appointed consultants to) the renovation and refurbishment works to facilitate smooth running of the project and compliance with project deadlines, liaises with the appropriate UNON functions regards relocation, decanting, swing space, disposal, etc.;
• Liaises with the appointed contractor and relevant internal UNON departments regarding site access, security arrangements, personnel and delivery clearances, receiving and inspection;
• Monitors and supervises works (or works with the externally appointed consultants to) on site to ensure compliance with projects drawings, bills of quantities and specifications. Undertakes inspections, holds and prepares site meeting minutes, issues instructions and ensures works are completed according to schedule on time and to the required standards of workmanship and finish;
• Maintains project records including contractual, correspondence, meeting minutes, site progress reports, change orders, shop/ as built drawings, samples, valuations/ interim payments and final accounts, etc.;
• Reviews progress valuations/ interim payments. Ensures adherence to the approved project budget, contractual requirements and change order procedures. Reviews and reconciles project final accounts;
• Manages and ensures completion of project close out documents, as
built drawings etc. Prepare snag lists, monitors and ensures rectification of any snags or defects in good time.
Project Specific Coordination and Management:
Change Management and Communication outreach:
• Systematically define a roadmap and communication strategy for the awareness, implementation and realignment of business activities;
• Develop and carry out customized individual and group training, awareness and coaching sessions that meets staff need and identified priorities;
• Ascertain and collate feedback on all ongoing initiatives and apply any lessons learnt to subsequent change management initiatives; and
• Maintain and sustain high level staff motivation amongst the UN agencies, funds and programmes affected by the changes;
• Develop and implement direct and indirect communication to all staff and users affected by the change initiatives. This involves setting up and running townhalls, group and individual meetings both virtual and one to one; that provides project awareness and update on project progress;
• Design and implement communication materials and content in different forms of medium such as email blasts, posters, short video clips, interviews, infographics, podcasts etc;
Interior Architecture, Furniture, Fixtures and Equipment (FFE) design concepts:
• Executes detailed studies for the renovation of specific areas of the existing buildings and new facilities such as the outdoor office pods, redevelopment and repurposing of the existing buildings and including development of interior concepts, space planning, drawings of plans, sections and technical details, integrating environmental initiatives and modem technologies;
Coordinates and checks the work of interior design, architectural and engineering consultants;
• Renovation and Refurbishment/ Upgrade projects:
Executes detailed condition surveys and uses this as basis for developing periodical maintenance plans;
• Performs other duties as required.
Education
Work Experience
Languages
How to Apply
For more information and job application details, see; UNON Project Coordinator (Project Post) Jobs in Kenya
Jobs in Kenya – banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily – click here!