DAI Global Director of Finance and Administration Jobs in Kenya
Project Background:
The USAID People-Centered Governance (PCG) Activity is supporting local governments in southern Somalia to improve their effectiveness and legitimacy. To accomplish this objective, the project implements activities aligned with two mutually interrelated and reinforcing immediate results, IR1) that District Councils (DCs) are fairer and more inclusive and IR2) that DCs improve their performance.
PCG will engage at the Federal, State and local levels and will eventually work in several districts within the three (i.e. Hirshabelle, Jubaland, and Southwest) federal member states (FMS) of Somalia.
Position Objectives
The Director of Finance & Administration (DFA) will oversee finance, administrative, procurement, grants, logistics, and human resources functions for PCG, ensuring effective and compliant financial management and operations for the seamless implementation of technical activities. S/he will lead collaboration between technical and operations staff.
In addition, the Director of Finance & Administration will be responsible for enhancing financial reporting and analysis systems to provide accurate and timely financial information to project stakeholders.
Responsibilities
The Director of Finance & Administration will be responsible for the following:
Quality Assurance and Compliance:
Serve as the Chief of Party’s (COP) advisor regarding processes and compliance on finance, administrative, grants, and procurement issues with USAID and local government officials and service providers.
Understand DAI and USAID rules, regulations, processes and systems for compliant project implementation.
Ensure the establishment of strong relationships with service providers in Somalia.
Monitor finance, administrative, procurement, grants, logistics, and HR actions, assess operational risks, and propose mitigation strategies, such as:
Ensure that DAI is in compliance with local laws at all times;
Ensure that appropriate checks and balances (separation of duties) are maintained, and that staff carry out responsibilities in line with the Project Schedule of Authorities (PSOA);
Ensure that financial transactions, including payroll and remittances to local authorities, are carried out and documented in compliance with DAI and USAID policies and procedures;
Review all biweekly field finance reports prepared by the Accountant before they are submitted to the home office for approval;
Ensure that procurement of goods and services, including procurement of construction services, is carried out and documented in compliance with DAI and USAID policies and procedures.
Oversee the development of all required financial reporting to USAID and DAI Home Office and ensure quality, compliance and accuracy of all financial information reported.
Responsible for providing training and capacity-building support to project staff, local partners, and service providers on compliance with DAI and USAID rules, regulations, and processes.
Tools and Systems:
Establish robust operating systems to guide PCG activity operations in Somalia and ensure their adaptation and maintenance throughout the program’s period of performance.
Lead the development of a customized Field Operations Manual, TAMIS workflows, and other guidance documents.
Ensure staff follows best practices in file management across finance, administration, procurement, and HR.
Supervise the Finance Manager and Accountant in preparing monthly accruals, commitments, and projections for the project to be integrated with project-wide budgeting exercises.
Assist the PCG team with budget and activity planning.
Understand and work with DAI systems, particularly TAMIS, and other project management systems.
Implement and oversee internal controls and risk management procedures.
Personnel Management and Cross-team Coordination:
Supervise the Operations Associate Director, Grants and Procurement Manager, and Finance Manager, proactively addressing any concerns and supporting their professional growth.
Monitor HR issues such as poor performance, employee dissatisfaction, or staff learning and professional development needs, escalating issues, and suggesting solutions.
Serve as a member of activity teams as needed and serve as a member of other temporary cross project teams, such as during startup and closedown.
Contribute finance and operational inputs during activity work planning exercises.
Communicate regularly with the home office Project Manager and Project Associate to promote smooth, effective project operations.
Oversee financial audits and compliance reviews.
Ensure safeguarding of staff and a strict zero tolerance policy towards corruption and unethical behavior.
Mentor and guide staff involved in local stakeholder engagement to ensure conflict sensitivity and GEYSI (Gender Equality, Youth and Social Inclusion) principles are integrated into PCG activities and operations.
Uphold DAI ethics and values in all aspects of team management, financial reporting, procurement, operations, and delivery.
Reporting
The DFA will report to the COP. S/he will collaborate closely with DAI’s Home Office based in Bethesda, USA.
Supervisory Responsibilities
The DFA will directly supervise the Operations Associate Director, Grants and Procurement Manager, and Finance Manager.
Qualifications
Education
At minimum, a university degree in Business, Management, Finance, Accounting, or appropriate field. Master’s degree highly preferred.
Work Experience
Minimum of twelve (12) years of experience, with at least ten (10) years of experience in management roles of progressive responsibility, overseeing project finance and accounting for a multidimensional, multi-functional donor funded project in a challenging environment; at least five (5) years of experience on USAID projects preferred
Prior work experience in Somalia.
Experience in systems development and office administration.
Direct programming and/or operational management experience supporting a USAID contract or cooperative agreement and demonstrating collaboration between multiple teams – for instance, operations, technical, engineering – to achieve a desired result.
Demonstrated experience with financial management tasks such as developing/updating budget projections and using field accounting software.
Demonstrated recent (past 3 years) experience overseeing procurement of goods and services, preferably including procurement of construction services.
Demonstrated experience in helping design and implement conflict analyses.
Prior experience supervising staff.
Preferred Experience
Experience with Foreign, Commonwealth & Development Office (FDCO) and European Union funded programs financial management, audit requirements, and reporting.
Skills
Strong understanding of USAID policies and procedures especially related to procurement of goods and services.
Good understanding of standard Microsoft Office programs such as Word, Excel, and Outlook and finance/accounting software used to track transactions.
Ability to communicate/collaborate effectively across cultures and project functions, including with team members based in other countries.
Critical thinker and self-starter, able to work with minimal supervision and within established deadlines.
Willing to perform assigned and additional duties and work under unpredictable conditions.
Strong systems and strategic thinking skills and ability to set up strong management systems, processes, and tools.
Strong leadership and supervisory skills.
Professional fluency in English, with additional language experience in Somali preferred, but not mandatory.
How to Apply
For more information and job application details, see; DAI Global Director of Finance and Administration Jobs in Kenya
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