Aug 14, BRAC Executive Assistant Jobs in Kenya

BRAC is an award-winning international non-governmental development organisation, with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realise their potential.

BRAC is a leader in developing and implementing cost-effective, evidence-based programmes to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings.

It is an organisation of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity.

As well as being the world’s biggest NGO by number of staff and people directly reached, BRAC has regularly been ranked the number one NGO in the world by the Geneva-based NGO Advisor, an independent organisation committed to highlighting innovation, impact and governance in the non-profit sector. BRAC retained the top spot in 2020 among the top 500 NGOs for the fifth consecutive year.

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed. It started its first programme outside of Bangladesh in Afghanistan in 2002, and has since reached millions of people in 11 countries in Asia and Africa. BRAC has a holistic approach to development that uses a wide array of programmes and social enterprises, including in microfinance, education, health, agriculture, gender and human rights.

BRAC believes that every person has inherent potential, and when an enabling environment is created and that potential is unleashed, even the poorest can become agents of positive change in their own lives, for their families and their communities.

BRAC International (BI) is seeking application from competent, dynamic and self-motivated individuals to fill the following position:

Executive Assistant, Africa Regional Office, Kenya

Provide effective and efficient support to the Director and Deputy Director – Africa Region to ensure smooth program delivery. This includes programmatic, administrative, logistical and information management assistance to the Directors and other team members, as well as planning and coordination of team activities (meetings, workshops, travel budgets). The post-holder will also take on strategic projects on behalf of the Directors.

Key Responsibilities:

Provide administrative and programmatic support to the Regional Director Africa, and the Deputy Regional Director, Africa

Manages Regional Director’s office systems, including data management and reporting and filing

Screening of Regional Director’s internal and external communications

Manage Regional and Deputy Regional Director’s daily calendar to coordinate various meetings

Maintains the Regional Director appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

Receive, sorts, analyzes, and summarizes monthly/quarterly reports and maintains department records

Organizes regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents

Act as the initial contact person to the Director’s Office by responding promptly to questions from Senior Leadership Members

Schedule and organise the Quarterly/bi-annual Country Office Review Meetings

Takes minutes of regular team meetings and other meetings

Requests the issuance of visas by contacting the appropriate Embassy and prepare supporting travel documents for Regional and Deputy Regional Directors

Reconciles travel expenditures for the Director and Deputy Regional Director and submits them for authorization and payment

Provide administrative support for the organisation of seminars, meetings, workshops, conferences, and training sessions organised through the Director’s office and in collaboration with the Office Manager

Coordinate documentation to the Director’s office that requires signature.

Identify appropriate opportunities to ensure the Director’s visibility and accessibility is maintained

Follow strictly the confidentiality and sensitivity of Regional Director and Deputy Regional Director’s information related to BRAC International management

Provide reception duties in collaboration with the Administration, Office, and Procurement Manager

Undertake strategic projects on behalf of the Regional Director and the Deputy Regional Director

Any other duty as may be assigned.

Others (Safeguarding)

Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action

Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

At least bachelor’s degree – Development studies/English/Business Administration or other relevant field

Required Competencies

Sound knowledge in Microsoft Word, Excel and PowerPoint E-mail and Internet

Ability to prioritize and multi-task in a fast paced environment

Ability to interface smoothly and effectively among variety of high level internal and external staff

Proactive and independent

Excellent interpersonal skills

Time management skills

Proficiency in written and verbal communication skills English

Experience Requirements:

3-4 years of experience in secretarial functions from any reputed organisation preferable in a multinational company or NGO.

How to Apply

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

External candidates need to email their CV with a letter of interest mentioning educational grades, years of experience, current and expected salary at [email protected]

Internal candidates need to apply with their latest CV including all job assignments in detail with BRAC PIN and email to [email protected]

Please mention the name of the position and AD# BI 42/23 in the subject bar. This is a national position and only Kenyan nationals are encouraged to apply.

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