Aug 14, Kenya Airways Administrative Assistant Jobs in Kenya

Brief Description

The Job holder will be responsible for professionally running of theoffice of the General Manager -KAHL as a first point of contact for externaland internal stake holders at KAHL. Manage the office and calendar of the General Manager and provide efficientand effective administration services.

Detailed Description

Managing confidential data and files ensuring only authorized persons have access.

Controls the diary for the General Manager by scheduling meetings and appointments.

Preparing official correspondences for the Office of General Manager.

Assist in organizing KAHL products launches, e.g., Expos/staff forums.

Draw the administration expense budget and ensure utilization is within the set budget and lead cost control for the office.

Attend and take minutes in scheduled meetings.

Ensure GM is equipped with necessary documentation to proceed with meetings.

Ensure timely scheduling of meetings for both internal staff and external parties.

Compile minutes during top management meetings and follow up for actions.

Liaise with various key stakeholders to resolve queries/complaints raised by both internal and external clients as well as suppliers.

Manage any outstanding/ escalated issues that affect the business.

Monitor, analyze and recommend solutions to resolve client service issues.

Managing incoming and outgoing communication including but not limited to logging, distribution, filing and facilitating timely feedback.

Maintain a high level of confidentiality of the office documents /files to ensure availability and up to date & accurate information.

Handling administrative issues – responding to office correspondence in good time.

Job Requirements

Diploma certificates in Secretarial/Office Administration.

A Degree from a reputable Institution will be an added advantage.

5 years working experience as Administrative Assistant role in high level offices.

Additional Details

Computer Application Packages i.e., MS Word, MS Excel, Power-point.

Ability to prioritize and manage multiple tasks.

Sound administration and interpersonal skills.

High levels of accuracy and attention to details.

Good written and verbal communications skills.

Ability to work independently.

Reliability, responsiveness, trustworthiness, loyalty and flexibility.

Good time management skills.

How to Apply

For more information and job application details, see; Kenya Airways Administrative Assistant Jobs in Kenya

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