Senior Finance Assistant at ILO, Lusaka, Zambia

Deadline: 24 June 2023

The International Labour Organization (ILO) is currently seeking applications from the eligible applicants for the post of Senior Finance Assistant, in Lusaka, Zambia.

The mission of the ILO is to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Key Job Responsibilities

The Senior Finance Assistant will perform the following functions:

• Undertake and complete a range of specialized finance support functions and services.
• Initiate, process, review and follow up on administrative actions, including verifying that information and documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.
• Perform targeted analytical reviews and trend analysis of specific types of activities including extra-budgetary projects, ensuring proper authorization and complete supporting documentation, and check for fraudulent documents and transactions.
• Contribute to the preparation of financial analytical reports.
• Serve as a certifying officer for the Office as necessary.
• Undertake monthly bank reconciliation and follow up on outstanding issues including contacting banks to clarify issues on account statements.
• Review, correct and maintain a variety of financial, budget and other accounting records and documents to ensure that transactions are matched and completed.
• Maintain, monitor and reconcile budget data, including for overtime, salary deductions and other payments. Prepare detailed cost estimates and participate in budget analysis and projections as required.
•  Prepare year-end closure of accounts in compliance with applicable standards and procedures.
• Review and analyse financial transactions performed by the concerned office(s) and ensure their overall compliance with applicable standards. Keep management informed of the internal control of financial and administrative activities and propose action as required.
• Conduct review of accounts and analyse information from multiple sources for financial status, implementation and monitoring reports, activities and projects.
• Follow up on VAT claims and outstanding claims on advances and closing of suspense accounts.
• Monitor and provide information on the utilization of resources for donor and other funding counterpart reporting.

Eligibility Criteria

Applicants must have:

• Completion of secondary school education and Training in Accounting or Finance.
• Minimum 6 year’s operational or administrative support work experience, the majority of which in the provision of financial operations support services.
• Experience of working with an enterprise resource planning (ERP) system, in particular finance modules.
• Experience in within the UN system or International NGOs is a strong advantage.
• Good knowledge of financial administration, accounting techniques, local taxation and banking methods.
• Good knowledge of international accounting standards such as International Public Sector Accounting Standards (IPSAS) or other international or national accounting standards.
• Knowledge of methods and techniques for assessing quality and efficiency of process execution.
• Knowledge of the substantive nature of ILO programmes and activities.
• Knowledge of UN Common System policies in the area of finance.
• Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.
• Excellent command of English.

How to Apply

Applicants must submit applications through online process.

For more information, visit ILO.