Survey to Evaluate the Effectiveness of the Second Session of the Executive Board of UN-Habitat for Year 2021 Introduction This survey is mandated by the Executive Board of UN-Habitat through decision 2021/8 which requested the Secretariat to conduct a survey following its second session of the year 2021 that took place from 15-16 November 2021. The Survey is to evaluate the effectiveness of that session, to further improve the process and outcome of future sessions. In line with rule 1.1 of the rules of procedure, the Executive Board is supposed to “meet in regular session two or three times per year, as appropriate, at such times and for such duration as it shall determine”. The Functions of the Executive Board are outlined in Rule 5 of the rules of procedure and includes among others, to provide oversight mechanism by Member States for UN-Habitat to enhance its normative and operational activities and to ensure accountability, transparency, efficiency and effectiveness of the Organization. This survey targets all Member States including Members of the Executive Board. Your responses to the survey are anonymous. All responses will be analyzed and included in the survey report. The survey results will be considered by the Executive Board at its the first session for the year 2022. Thank you in advance for taking the time to complete the survey and for your commitment to improving efficiency and effectiveness of the Executive Board sessions. Assessment Scale In this survey, a rating scale of level 5 (strongly agree) to level 1 (strongly disagree) will be used. The scale is as follows: Level 5 = Strongly Agree; Level 4= Agree; Level 3= Somewhat Agree; Level 2= Disagree; Level 1= Strongly Disagree. You should mark what is appropriate. A. Alignment of the functions and competence of the Executive Board with the Provisional Agenda of the sessions of the Board: Question 2: Give your views and ideas on how the Secretariat can help Member States and their Delegation understand the functions and competence of the Executive Board (for example through orientation/training/refreshment sessions, briefing papers, etc.) Question 3: Give your views/ideas on how you think the process of drafting of the provisional Agenda for each session of the Executive Board can be improved? B. Pre-session documents: Question 5: Give your views and ideas of how pre-session documents could be improved in terms of content and length. C. Pre-session Briefing by the Executive Director: Question 6: How useful are the Executive Director’s pre-session briefing which is takes place two weeks prior to each session as provided for under rule 6.10 of the rules of procedure. Give your views and ideas of how the Executive Director’s pre-session briefings can be improved for both Member States and the SecretariatQuestion 6: How useful are the Executive Director’s pre-session briefing which is takes place two weeks prior to each session as provided for under rule 6.10 of the rules of procedure. Give your views and ideas of how the Executive Director’s pre-session briefings can be improved for both Member States and the Secretariat *Rules of procedure ” role=”tooltip” tabindex=”0″>? D. Number of sessions per year of the Executive Board: Question 7: Rule 1 of the rules of procedure of the Executive Board provides that “The Executive Board of the United Nations Human Settlements Programme shall meet in regular session two or three times per year.” Since the establishment of the Board in May 2019, the Board has met twice in 2020 and twice in 2021. In your view, how many Executive Board sessions per year should cover the necessary agenda items and other relevant matters for discussion and why? (indicate numbers)Question 7: Rule 1 of the rules of procedure of the Executive Board provides that “The Executive Board of the United Nations Human Settlements Programme shall meet in regular session two or three times per year.” Since the establishment of the Board in May 2019, the Board has met twice in 2020 and twice in 2021. In your view, how many Executive Board sessions per year should cover the necessary agenda items and other relevant matters for discussion and why? (indicate numbers) *Rules of procedure ” role=”tooltip” tabindex=”0″>? Question 8: With the understanding that the General Assembly and the Executive Board rules on documentation require about 12 weeks of preparations of pre-session documents, and with the understanding that in line with Rule 1.3, the dates of the sessions of the Board when being set, should take into account the dates of meetings of the UN-Habitat Assembly and other United Nations bodies, including the high-level political forum on sustainable development, when in your view during the year should the Executive Board sessions take place? (indicate months) E. Preparations and implementation of the 2021 second session of the Executive Board: Give reasons for choosing the format you recommend. Question 14: How can time management of Executive Board sessions be improved? Question 15: Based on your views of the 2021 second session of the Board, give suggestions on how the Executive Director and Secretariat could better support Member States to ensure their active and substantive engagement in the Executive Board sessions G: Other Questions to improve the efficiency and effectiveness of the Executive Board: Question 16: What measures can the Executive Board consider to improve its effectiveness? Question 17:What other comments would you like to make about the Executive Board?
Introduction This survey is mandated by the Executive Board of UN-Habitat through decision 2021/8 which requested the Secretariat to conduct a survey following its second session of the year 2021 that took place from 15-16 November 2021. The Survey is to evaluate the effectiveness of that session, to further improve the process and outcome of future sessions. In line with rule 1.1 of the rules of procedure, the Executive Board is supposed to “meet in regular session two or three times per year, as appropriate, at such times and for such duration as it shall determine”. The Functions of the Executive Board are outlined in Rule 5 of the rules of procedure and includes among others, to provide oversight mechanism by Member States for UN-Habitat to enhance its normative and operational activities and to ensure accountability, transparency, efficiency and effectiveness of the Organization. This survey targets all Member States including Members of the Executive Board. Your responses to the survey are anonymous. All responses will be analyzed and included in the survey report. The survey results will be considered by the Executive Board at its the first session for the year 2022. Thank you in advance for taking the time to complete the survey and for your commitment to improving efficiency and effectiveness of the Executive Board sessions. Assessment Scale In this survey, a rating scale of level 5 (strongly agree) to level 1 (strongly disagree) will be used. The scale is as follows: Level 5 = Strongly Agree; Level 4= Agree; Level 3= Somewhat Agree; Level 2= Disagree; Level 1= Strongly Disagree. You should mark what is appropriate. A. Alignment of the functions and competence of the Executive Board with the Provisional Agenda of the sessions of the Board: Question 2: Give your views and ideas on how the Secretariat can help Member States and their Delegation understand the functions and competence of the Executive Board (for example through orientation/training/refreshment sessions, briefing papers, etc.) Question 3: Give your views/ideas on how you think the process of drafting of the provisional Agenda for each session of the Executive Board can be improved? B. Pre-session documents: Question 5: Give your views and ideas of how pre-session documents could be improved in terms of content and length. C. Pre-session Briefing by the Executive Director: Question 6: How useful are the Executive Director’s pre-session briefing which is takes place two weeks prior to each session as provided for under rule 6.10 of the rules of procedure. Give your views and ideas of how the Executive Director’s pre-session briefings can be improved for both Member States and the SecretariatQuestion 6: How useful are the Executive Director’s pre-session briefing which is takes place two weeks prior to each session as provided for under rule 6.10 of the rules of procedure. Give your views and ideas of how the Executive Director’s pre-session briefings can be improved for both Member States and the Secretariat *Rules of procedure ” role=”tooltip” tabindex=”0″>? D. Number of sessions per year of the Executive Board: Question 7: Rule 1 of the rules of procedure of the Executive Board provides that “The Executive Board of the United Nations Human Settlements Programme shall meet in regular session two or three times per year.” Since the establishment of the Board in May 2019, the Board has met twice in 2020 and twice in 2021. In your view, how many Executive Board sessions per year should cover the necessary agenda items and other relevant matters for discussion and why? (indicate numbers)Question 7: Rule 1 of the rules of procedure of the Executive Board provides that “The Executive Board of the United Nations Human Settlements Programme shall meet in regular session two or three times per year.” Since the establishment of the Board in May 2019, the Board has met twice in 2020 and twice in 2021. In your view, how many Executive Board sessions per year should cover the necessary agenda items and other relevant matters for discussion and why? (indicate numbers) *Rules of procedure ” role=”tooltip” tabindex=”0″>? Question 8: With the understanding that the General Assembly and the Executive Board rules on documentation require about 12 weeks of preparations of pre-session documents, and with the understanding that in line with Rule 1.3, the dates of the sessions of the Board when being set, should take into account the dates of meetings of the UN-Habitat Assembly and other United Nations bodies, including the high-level political forum on sustainable development, when in your view during the year should the Executive Board sessions take place? (indicate months) E. Preparations and implementation of the 2021 second session of the Executive Board: Give reasons for choosing the format you recommend. Question 14: How can time management of Executive Board sessions be improved? Question 15: Based on your views of the 2021 second session of the Board, give suggestions on how the Executive Director and Secretariat could better support Member States to ensure their active and substantive engagement in the Executive Board sessions G: Other Questions to improve the efficiency and effectiveness of the Executive Board: Question 16: What measures can the Executive Board consider to improve its effectiveness? Question 17:What other comments would you like to make about the Executive Board?